Parent teacher conference is a forum between the parents of children attending a school and the teacher. It provides an opportunity for parents to exchange any information they feel is necessary for their child’s education, as well as give feedback to the teacher. The objective of the conference is to promote and expand knowledge and understanding of the subject concerned, and to aid in the development of skills and behavior of the child. A form is supplied which can be used to record all pertinent information regarding the conference.
Each parent-teacher form consists of a brief description of the nature of the meeting and consists of a brief history of the subject matter and the objectives of the conference. If there are additional items to be presented at the meeting, they are written in additional detail on the back of the form. It is very important that the brief overview is clear, precise, complete, and concise. The objectives of the meeting should also be clearly mentioned on the form. The name of the person conducting the conference, the address of the venue, and a map or printout of the location are usually printed on the back of the form.
Conference dates, times, and places should be clearly indicated. The agenda of the meeting, whether it will be closed or open one, should also be included on the form. Information regarding the topics to be discussed should also be included. Names of the people who will be participating in the meeting, their role and contact information should also be indicated. If possible, their role in the school should also be included on the form.
Some forms ask if a quorum is present at the meeting. If there is a quorum, this indicates that a majority of the parents have given their consent. This is necessary for the form to be valid and carry over the necessary legal weight. For parent-teacher conferences that take place outside of the classroom, the secretary of the school may also be asked to sign the form.
Parent teacher conference calls allow the teachers to interact with one another in a secure, confidential environment. Confidentiality is a very important part of the process. A school administrator cannot reveal sensitive information during a parent-teacher conference. If the information needs to be discussed, it should be shared according to the bylaws of the particular school district.
A parent should always fill out a form carefully and completely. Filling out a form without proper attention will yield no positive results. When a student completes a form, he or she should sign it in front of a notary public. Parents should also provide a copy of the form to the principal before hand. After the parent-teacher conference has taken place, the notary will verify signatures for the forms. Once all the verifications are complete, the document will be signed and the original copy will then be filed away.
The procedure is the same for the confirmation conference call between the principals and teachers. The same form is used for the conference call as well. Only the person taking the call needs to fill out the form. Students may also be asked to fax the documents to the concerned office. This saves time and greatly decreases the risk of student misinformation.
Parent teacher conferences are vital in developing and strengthening parent-teacher relationships. A good relationship is essential for effective communication. However, it is equally important to ensure that confidentiality is maintained. Formalizing these conferences is vital in maintaining transparency and trust among the teachers. These conferences can only strengthen relationships and provide an insight into how a team of teachers work together.
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