A parent-teacher conference planning meeting is a perfect time to share ideas, solicit feedback and establish priorities. The parent-teacher conference planning process begins with the screening of the teachers on the waiting list for the school. Teachers must pass a background and reference check to assure them that they are qualified to teach in the specific subject area. After the teachers are interviewed, you can then make a list of those who have agreed to participate and those who haven’t.
Once you have the list of potential teachers, you should arrange for a face-to-face meeting or webinar. Arrange for a time when all of the remaining teachers will be available. Discuss the teacher application procedures and post it on your office website. Discuss how you will compensate teachers for their time off, such as overtime pay or a higher commission rate. Create a peer review committee to help maintain high standards for quality and efficiency of the teaching staff.
It is important that you have a documented method for selecting teachers for the webinar. If time allows, you should screen each candidate using a video conferencing program or live webinar. If you don’t have a webinar software product, you can provide a brief written description of the skills necessary for the position. Provide examples of successful classes in your school district, along with personal anecdotes of the teacher’s success.
For teacher training and development, you may want to include a resource wall for future teachers. You can also provide copies of the training manual for the past three years. You should also include other information on effective teaching and parent involvement. Include sample homework assignments. You should encourage parent involvement at the beginning of the session and provide an opportunity to discuss any areas of concern with parents. This template can be modified to meet the needs of individual families.
Each parent-teacher conference should have a thank you note and end of session summary. Include any other comments by speakers including their role and areas for improvement. Record the date, time, and location of the meeting and the purpose of the session. You will want to include copies of background materials for the teacher and parent volunteers. These materials will be needed for the parent-teacher conference proposal you write.
In most cases, you will want to include a proposal or contract for the meeting. This document should provide the general information about the project, the time it is scheduled, what will be covered, and who is responsible for implementing the plan. If you are creating a new proposal, you should use the same template that you used for the parent-teacher seminars. If not, you should provide some additional information. The contract could be reviewed by a committee before it becomes a formal agreement. If the plan is to be implemented in the classroom, you should indicate how the changes would be administered.
If you need to include any other specific provisions, you should indicate those items in the conference plan as well. This way, the plan will be legal, and if the teacher or parent decides not to participate, the plan is considered to be a complete success. All of the provisions of the template should be carefully considered and mentioned in the proposal. If any problems occur after you have written the plan, you will be able to continue working with the parent and/or teacher on an issue if needed.
A good meeting can result in positive communication between teacher and parent. If your parent does not have the ability to attend the meeting, you should set up an alternate meeting place. This should be done as soon as possible. This meeting should be documented in the minutes and shared document so it is easily available for review. Parent and teacher should use this meeting to come up with a concrete plan of action.
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